Bid Coordinator/ Project Administrator

Role: Bid Coordinator and Project Administrator
Location: Surrey
Salary: £25k - £28k

The company
My client is a national, award winning,entrepreneurial commercial interior company. Working here is truly fantastic, they have great benefits, an annual bonus scheme and yearly trip abroad. They genuinely care about their staff and they are committed to sustainability and doing there bit for charity - they have won awards for this. 

The position
They are recruiting for a Bid Coordinator/ Project Administrator with industry experience who is strong in InDesign as this will be the main part of your role. Duties to include:

• Working with the team to update Pitch Documents using InDesign and sometimes PowerPoint.
• Working with the team on tender documents and pre-qualification questionnaires.
• Creating PRF’s (Prospect registration forms)
• Liaise with project designers, sub-contractors, building control, H&S consultants and input information in to O&M manual.
• Creating site set up packs.
• Issuing meeting agendas for weekly sales meetings and type up minutes.
• Answering phone and emails.
• Diary management for Director and team- booking meetings and making travel arrangements.
• Extensive sub-contractor and client liaison by phone and email.
• Organise events.
• Assist Marketing department with information for case studies upon project completion. 
• Monitoring the HP Tracker (data entry).
• Raise purchase orders for Project Managers.
• Produce schedule of site conditions, snagging lists, progress reports.
• Supporting Site Managers with various admin

The person

• Ability to demonstrate a strong administration background within the Construction/Design and Build industry. 
• Experience of working with InDesign and PowerPoint
• Possess good communication skills both verbal and written.
• Experience of working in a fast paced environment, coping well with working with strict deadlines.
• Good typing skills, use of audio equipment for typing minutes is preferable.