Executive Assistant

Executive Assistant


£26,000 - £27,000  


City


 


THE COMPANY:


 

Our client is a global business advisory firm.  You will be supporting the team (30%) and Senior Managing Directors (70%)

 

You must be highly organised and be able to juggle and prioritise the demands of the senior team.  The successful candidate will have advanced Word and PowerPoint skills, excellent diary management and forward planning skills with a proactive and positive approach. 

 

 

THE ROLE:


 

• Scheduling of meetings, management of calendars, preparation of external / internal correspondence, telephone and visitor screening, travel arrangements, coordination of meetings and reception, arranging client breakfast / lunches, preparation of presentation materials, and maintenance / filing of documents
• Coordinating the review, prioritisation, and response of all correspondence that comes to the senior managers who this role supports
• Involved in the coordination of sensitive correspondence, reports and analysis (e.g. budgets and confidential employee information)
• Expected to provide continuous support in conjunction with senior management’s daily schedule and obligations
• Managing expenses and ensuring prompt payment of invoices
• Maintaining access to emails and monitors all email correspondence for the senior managers they are supporting
• Management of contacts on LinkedIn and Outlook
• Preparation of Word and PowerPoint documents
• Assisting in small scale, bespoke events organisation and management

 


THE PERSON:

 

This role is suited to someone who enjoys a full, varied and sometimes deadline driven day, with strong team work ethics and a can do attitude. 


PREFERRED SKILLS:

• Proven ability to make sound judgments on a day-to-day basis regarding assigned and ad hoc duties.
• Ability to communicate with tact and diplomacy, both verbally and in writing.
• Ability to partner with the executive to understand and execute on the level of support required/expected.
• Strong interpersonal skills required to maintain collaborative working environment.
• Proven ability to work with limited direction from the Segment Leader.
• Ability to work under time pressure and be available as needed by the Segment Leader.   
• Must possess strong product knowledge and significant prior experience within the functional area of expertise.   
• Detail oriented with strong organisational and analytical skills.
• Ability to effectively communicate with Executives, clients, and all levels of the organization. 
• Ability to handle confidential issues sensitively. 
• Proficient in Microsoft Office application (Excel, Word, PowerPoint)

 


Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. We are passionate about helping people with their future career aspirations.


 


EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


 


Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!