Legal PA

Legal PA - Banking
Must be immediately available to start on the 30th Jan
We are looking for a Legal PA who can demonstrate secretarial and administrative competencies to the highest level.  The Legal PA will be providing first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, Trainees and other work providers.  The Legal PA will be supporting the Legal Support Manager and Team Co-ordinator in ensuring a high level of client service and provision of quality secretarial services in order to contribute to a world class 24 hour administration service.

Responsibilities
To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
To prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
To manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required
To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
To undertake general filing administration, liaising with Filing Administrator as appropriate
To pro-actively manage diaries, arrange meetings
To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
To undertake limited typing i.e. urgent short documents (digital and non digital dictation)
To make travel arrangements (visas, flights, hotels, dinners)
To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
To ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
To organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
To provide personal support (non BM related), subject to PA's discretion
To maintain CRM by updating InterAction and maintaining fee earner contact list
To support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
To support billing processes and timesheets
To co ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team
To support less experienced members of the team e.g. mentoring or buddying
To work in accordance with Standard Operating Procedures
 
Job Holder Requirements
'Can-do' attitude
Proactive, takes initiative
Consistently demonstrates secretarial competencies to the highest level in all areas
Strong technical skills
Proficient in all software packages (Word, Excel, PowerPoint)
Previous professional services experience / background
High level organisational skills
Working knowledge of the Firm's house style, document management system, templates and precedents
Core Competencies
People Management
Communication
Client Service

For more information please contact Aimee Baker