PA and Team Assistant
- Recruiter
- Oktra Ltd
- Location
- WC1V 7PB, London (Greater)
- Salary
- £35,000 - £40,000
- Posted
- 12 Jan 2017
- Closes
- 19 Jan 2017
- Ref
- O-24
- Job Title
- Team Assistant
- Industry Sector
- Construction, Design
- Contract Type
- Permanent
- Hours
- Full Time
About the Company
Oktra provides complete workplace consultancy, from a single office relocation, design and fit-out, to workspace planning, refurbishment and interior branding on a global scale. Our clients rely on us to craft bespoke and sustainable workspaces and our proudest moments are seeing their first reaction when the doors open to their new offices.
Role overview
The Leadership Team of Oktra require an assistant to ensure that their days run smoothly. The team is made up of six directors including the CEO.
The PA and Team Assistant will be the first port of contact for the Leadership Team and CEO for their needs.
The role includes:
- Diary management internally and externally
- Meeting minutes and agenda setting for the weekly board meeting
- Travel arrangements (mostly domestic / within London)
- Management of WeWork office and site visits
- IT / AV assistance
- Setting up workshops; seminars & other external events: this includes the collateral, catering, venue hire etc
- Birthday messages / gifts / party arrangements
- Organisational chart maintenance and communication
- Letter & document writing
- Quarterly presentation arrangements for Team Member of the Quarter
- Culture champion
- Refreshments for meetings
- Event management
- Away day planning
Required skills and attributes
- At least 2 years’ experience as a team assistant / PA
- Excellent written and verbal communication skills
- Excellent organisational and prioritisation skills
- Note taking / minutes / shorthand
- Discretion / confidentiality
- Self-motivated with intuitive nature
- Able to cope in a fast paced environment
- Advanced MS Office skills
- Indesign experience would be a bonus
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