Office Support

Location
City Of London
Salary
£25000 - £26000 per annum
Posted
11 Jan 2017
Closes
16 Jan 2017
Ref
DC/40135
Contact
Dylan Coote
Job Title
Office Manager
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time
Office Support


£25,000 - £26,000


City


 


THE COMPANY:


 


Our client is a leading Financal Services company specialising in advisory services.


 


THE ROLE:


 

To provide general administrative support to the office and ensure correct processing of invoices. To ensure the validation of invoices fall within the company Delegation of Authority policy.

 

To assist with Facilities duties when necessary and help maintain the professional appearance and upkeep of the office.


 


  • Receiving and processing incoming invoices (by post and email) and monitoring of accounts payable inbox.
  • Scanning invoices, obtaining approvals and emailing to Finance department.
  • Responding to supplier payment queries, sending remittance advice when necessary.
  • Team admin support for all office including photocopying, scanning, binding presentations.
  • Covering phones as required.
  • Franking outgoing post.
  • Maintaining stationary supplies and fridges are fully stocked etc.
  • Issuing building access badges, maintaining badging system database and liaising with building security to activate / deactivate passes.
  • Ad-hoc support to the Office Manager
  • Occasional holiday cover for Reception (assisting with booking meeting rooms, setting up / clearing meeting rooms, incoming and booking outgoing couriers)
 


 


THE PERSON:


 
  • Good communication skils
  • Experience with invoicing
  • Good working knowledge of excel
  • Previously worked withing a Financial Institution or Professional services
 


 


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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


 


CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998


Morgan Spencer Limited, registered in England & Wales No: 4254114