Office Manager & Executive Assistant to Human Resources Team
- Recruiter
- Lily Shippen Limited
- Location
- London (West), London (Greater)
- Salary
- Competitive
- Posted
- 11 Jan 2017
- Closes
- 30 Jan 2017
- Job Title
- EA
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
An international Investment Management firm is seeking an experienced Office Manager / Executive Assistant to join their Human Resources team on a permanent basis. The client is looking for a motivated individual who has strong experience within the financial services sector or other similar corporate environment. The successful applicant will be responsible for managing diaries and travel arrangements, organizing internal and external meetings, communicating with suppliers and clients, and supporting the smooth running of the office. This is a fantastic opportunity for an experienced person to further develop their skills in a challenging and rewarding environment.
Responsibilities include;
- Ensuring the smooth running of the office and overseeing efforts to accommodate the companies future growth requirements (office expansion plans etc)
- Managing relationships with external facilities, maintenance and office-design companies
- Overseeing the European office events calendar and office budget
- Collaborating with Admin team members to execute on planned events and initiatives
- Support the Managing Director of Human Resources with full diary management including coordination of internal and external meetings, conferences and video conferences
- Managing travel arrangements including flights, visas, hotels, transfers and collating travel itineraries for the HR team
- Assisting with the preparation of meeting materials, including documents that contain highly sensitive information
- Inputting data into HRIS and Applicant Tracking systems
- Generating and designing reports
- Supporting recruitment processes by scheduling interviews and candidate assessment
- Assisting with general admin including photocopying, printing, scanning, typing, couriers and post
- Foster company culture and develop creative ways to improve the office environment
- Be part of the admin team, provide cover for the other EAs during annual leave and absence
- Working with the admin team globally to develop robust administrative processes
Qualifications required;
- 3+ years of previous PA / EA experience within the financial services sector or another similar corporate background
- 3+ years of previous Office Management or Office Assistant experience
- Previous exposure to HR processes is advantageous
- Excellent diary-management skills and the ability to cope with multiple changing schedules
- Well-organised and able to multi-task and meet strict deadlines
- Genuine interest in developing close relationships with employees and external suppliers
- Excellent attention to detail
- High integrity to work with high confidential information
- Advanced knowledge of MS Word, Excel, PowerPoint and Outlook
- A strong work ethic and willingness to achieve an exceptional standard of work
- Friendly and energetic personality who can perform under pressure and keep pace with a busy team
Salary is competitive.
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