HR Officer

This wonderful private school based in the heart of London is seeking an experience, dynamic and hadworking CIPD  (minimum level 5) qualified HR Officer to join its lovely HR team.  Please see below:

Recruitment

• Staff Recruitment
  • Confirm fund and approval to recruit is in place
  • Prepare and place adverts
  • Administer responses
  • Complete pre-interview administration
  • Co-ordinate interview panel, interview packs, shortlisting, communicate with applicants/agencies
• Contract Administration
• Prepare and dispatch offer letter and contract
• Administer DBS clearance
• Prepare starter documentation

• Maintain recruitment spreadsheet
• Prepare staff files
• Administer Staff in SIMS
• Ensure that the HR service complies with safer recruitment practice and compliance including DBS checks and right to work
• Conduct Migrant Worker administration
• Manage probation process, checking monthly meetings take place
• Maintain staff recruitment register

Single Centralised Register (SCR)

• Take up references in advance of the interview
• Administer DBS once job offered
• Conduct Prohibition from Teaching check if appropriate

• Ensure SCR information is completed in MIS as soon as staff appointed
• Ensure SCR compliancy is maintained
• Ensure ISI and Home Office inspection readiness at all times

Administration

• Manage the induction process
• Manage centralised register
• Manage HR database and the hardcopy files
• To act as the first point of contact for HR queries, providing advice on the policies and procedures to staff and managers
• Ensure senior college managers are notified of changes to staff terms and conditions and act on management instructions and staff requests in a timely fashion.
• Administer Annual Review process
• Manage sickness and leave records
• Provide administrative support to investigations under the Disciplinary and Harassment procedures.
• Manage the probation process ensuring Managers know when review meetings need to take place.
• Maintain an up to date procedures manual for all HR Admin duties
• Take accurate minutes at HR meetings
• Assist line mangers this HR disputes
• To act as the main point of contact for the transition to the new HR database.

Leavers

• Ensure exit interviews are conducted for all staff.
• Administer the leavers process

Ongoing HR

• Maintain staff sickness and lateness records
• Monitor and intervene in the return to work administration
• Maintain the college holiday (inc Maternity & Paternity holiday) MIS
• Regular filing
• Respond to staff queries regarding HR issues
• Manage training records

Payroll

• Prepare monthly payroll submissions
• Administer all payroll queries

• Assist with annual salary budget
• Prepare and dispatch annual salary letters

Qualifications and experience required

• Clerical and administrative skills
• Previous experience of Human Resources administration
• Experience of using a Human Resources IT system
• Knowledge of general office practices and procedures

• CIPD qualified

Knowledge and Skills

• Ability to provide basic advice on employment terms, conditions, policies and procedures
• Ability to communicate effectively with internal and external contacts at all levels.
• Ability to work to deadlines and within defined standards.
• Ability to compose and produce standard letters and reports using IT applications (Word, Excel, Outlook, HR System.
• Ability to deal sensitively and appropriately with confidential information.
• Ability to undertake routine calculations
• Ability to undertake notes/minutes at meetings
• Ability to undertake research.
• Excellent communication skills
• To possess excellent organisational skills; manage time efficiently and a proven ability to meet deadlines
• Confidence in manipulating figures and other data
• Be able to work as member of a team and on own initiative
• Committed to the safeguarding and welfare of pupils

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants.