Part Time Finance Administrator - Sage 50

We are recruiting for an experienced and capable administrator who is comfortable handling financial processing information, and is able to sort through long standing queries with book keeper and suppliers, until matters are closed. Payment Runs are done every two weeks, but bank statements are usually downloaded and sent to the outsourced book keeper a few days before, payment runs are to be processed, and paperwork filed. This is a temporary role paying £23-£25 based on experience. 

Experience required

• Monthly reconciliations in liaison with our outsourced finance provider;
• Liaise with both the outsourced finance provider and the Executive Director on quarterly VAT returns;
• Liaise with both the outsourced finance provider about the timing of monthly management accounts;
• Checking monthly management accounts;
• Liaising with the team about automated income and month-end;
• Supporting the team in processing all invoices, travels claims and other payments;
• Filing all invoices, travels claims and other payments;
• Entering new payees into the bank account;
• Liaising with the outsourced finance provider over fortnightly payment runs, ensuring sufficient paperwork is present for approval by the Executive Director;
• Make the fortnightly payment runs;
• Support colleagues on raising and monitoring invoices;
• General administrative support to colleagues across the team;
• Dealing with general telephone and electronic enquiries;
• Ensuring the office operates effectively and efficiently (including facilities, equipment, IT and supplies);
• Maintain paper and electronic filing systems;
• Provide administrative support for meetings and events - booking rooms or venues, ordering catering;
• Purchase stationery, equipment, and other office supplies as required.

Successful candidate will be contacted within 5 working days.