Administrator/Receptionist
- Recruiter
- RMS Recruitment Limited
- Location
- England, London
- Salary
- £19000 - £20000 per annum
- Posted
- 06 Jan 2017
- Closes
- 03 Feb 2017
- Ref
- 7492
- Contact
- Kathryn Blacker
- Job Title
- Receptionist
- Industry Sector
- Education
- Contract Type
- Permanent
- Hours
- Full Time
We are recruiting a receptionist/administrator for a prestigious private college based in a beautiful old mansion building in South West London. This is working as part of a fantastic front of house team responsible for meeting and greeting visitors, answering calls, helping with student enquiries, booking appointments and general administrative support to two Directors of Studies.
Hours: The College operate a shift system. Term time hours are normally 8:15am - 4.15pm, 9.00am - 5.00pm and 10.30am - 6.30pm. A degree of flexibility is required, particularly at busy times of the year e.g. August Recruitment, Easter Revision where some late evenings or weekends may be necessary to work.
Benefits: Annual season ticket loan, Permanent Health Insurance, Life Assurance
25 days (excluding UK Bank Holidays)
Receptionist/Administrator duties and responsibilities:
- Greeting visitors and welcoming them, making them refreshments and giving short tours of the building from time to time
- Answering telephone calls and fielding to appropriate staff member
- Handling students' enquiries
- Taking messages
- Booking appointments using Outlook for the Director of Studies
- Administrative paperwork for at least two Director of Studies including student reports, routine letters, filing, diary management, maintenance of student files, providing administrative support as required
- Room checks throughout the building to check on students' attendance
- Attending Open Evenings
- More specific roles, including:
- Sorting out the post and distributing it to the staff room
- Checking the stationery stock and ordering as and when required
- Printing absence letters and sending them off at the end of the day
- Answering and dealing with all internet/web enquiries and those from outside organisations such as CIFE, Gabbitas
Receptionist/Administrator Personal Competencies and Qualities:
- Ability to multi-task
- Willingness to work beyond normal office hours, particularly at times of peak workload
- Ability to work well as part of a team and on own initiative
- Flexible, adaptable and forward thinking
- Ability to deal with sensitive and confidential information appropriately
- Friendly and helpful manner
- Smart appearance
RMS is a top secretarial and PA agency based in Central London.
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