Team Assistant

THE COMPANY:

Our client is a global property investment and management company.  With prestigious head quarter offices in the West End of London.  They are proud to have recently been awarded as “Employer of Choice” by its staff.  Valuing its people the benefits include 26 days holiday + 8 bank holidays, in-house restaurant, subsidised gym membership, pension scheme and much more.


THE ROLE:

- Responsible for diary management, organising meetings, and coordinating conference calls ensuring the team’s priorities are met.
- Arrange UK and overseas travel and produce accurate and detailed itineraries.
- Support visiting colleagues from other offices.
- Prepare expense claim forms for signature by executives prior to submitting to Finance.
- Promote excellent client relationships through telephone contact.  Dealing professionally with enquiries, ensuring they are answered promptly or passed to others for attention as appropriate.
- This includes covering the telephones for the other Assistants and on occasions for staff elsewhere in the business.
- It is vital that a personal and personable client service is offered to reflect well on the company. This includes minimising the use of voicemail to take incoming messages.
- Be fluent in a range of software packages (particularly Word and PowerPoint) to produce high quality typed documentation, creatively laid out material and professionally bound presentations to help secure new business transactions.
- This includes supporting the team to produce typed material for clients to urgent deadlines that may necessitate working overtime at short notice.
- General administration work such as printing, binding, photocopying and general filing.
- Department administration responsibilities include maintaining stationary levels etc.
- Input /update data into the company database i.e. Interaction.
- Cover for the other Assistants as and when is required.


THE PERSON:

Personal Skills

Ability to work under pressure
Drive and energy to multi-task a number of activities
Motivated by working for a small team and becoming an integral player
Excellent organisation and administrative skills
Attention to detail, accuracy and the ability to meet deadlines
Excellent telephone manner
Good timekeeper

IT Skills
Intermediate Word
Intermediate PowerPoint
Intermediate Outlook
Intermediate Excel



EQUAL OPPORTUNITIES: Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 
Morgan Spencer Limited, registered in England & Wales No: 4254114

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