Admin Assistant

Dynamic global investment bank, based in the City, is looking for a well organised and hardworking Admin Assistant to support a global head in HR. A true team player, happy to pitch in with whatever is required, the right assistant will be well presented, hardworking and ambitious. This role requires the ability to liaise with a range of clients and management and a flexible working approach.

Responsibilities

• Gatekeeping; answering and screening all telephone calls, taking detailed messages and passing these on in a timely manner
• Diary Management; organising a high volume of meetings/conference calls, scheduling appointments and rescheduling when required
• Heavy calendar management for ER, TD and GSU team and MD in London
• General admin support to management and wider teams including printing, filing, archiving
• Processing expenses and invoices
• Assisting with rehire checks and regulatory references
• Organising international travel; booking flights, accommodation, arranging visas and creating itineraries
• When required, filling in for other assistants on the floor
• Supporting ER on ad-hoc projects or with PowerPoint presentations

Requirements

• Ability to prioritise and multitask a heavy and varied workload
• Excellent communication skills both written and verbal
• Ability to work under pressure and meet deadlines
• Ability to handle sensitive and confidential information at all times
• Good organisational skills
• Ability to use own initiative and be proactive
• Meticulous attention to detail
• Flexible, can-do attitude
• Professional approach with ability to liaise with clients and management at all levels