Executive Assistant to 4 MD’s and team within Restructuring for City Client £42,000 - £45,000 + bens

Executive Assistant to 4 MD’s and team within Restructuring for City Client £42,000 - £45,000 + bens

Responsibilities:

-               Manage and prioritise information flow, i.e. Calls, contacts, emails, relaying messages swiftly

-               Full planning of client events (where you are the organiser)

-               Maintenance of the client database, inputting of business cards where necessary

-               Liaising with serviced office company re monthly office rent and service invoices

-               Ensuring recurring mentor and appraisals sessions are scheduled for the MDs

-               Preparing documents for weekly Monday MD meeting, circulating any action points afterwards

-               Liaising with the Marketing department to ensure all Restructuring literature and brochures are current and stocked

-               Liaising with IT to ensure smooth running of systems

-               Management of season tickets

-               Scheduling and payment of all conference bookings and training courses for MDs

-               Processing of all Companies House invoices for Restructuring

-               Produce PowerPoint presentations for quarterly MD offsite meetings, taking rough notes and turning them into finished presentations within a tight deadline

-               Take minutes at various meetings, and distribute in a timely manner

-               Liaise with Reception to ensure that meeting rooms are booked for client and internal staff meetings

-               Organise all travel for Managing Directors, ensuring details are added to Outlook and expensed accurately

-               Deal with admin queries and issues on all levels, including adhoc support for wider team

-               Submit expenses for those MD’s supported

-               Full secretarial and EA support to the MD and team.

-               Diary management    

-               Any other tasks deemed necessary for the efficient running of the Restructuring business

-               Binding documents as and when needed

Requirements:

-               Previous experience of working with senior management and taking responsibility of projects

-               Advanced/Intermediate skills in Word, Excel and PowerPoint

-               Highly organised with the ability to manage time and projects effectively

-               High level of interpersonal skills

-               Experience in similar field, i.e. Financial services or accountancy

-               Ability to communicate effectively across all levels of staff

-               Fast thinking, proactive and confident working unsupervised using own initiative

-               Strong attention to detail and high levels of integrity

-               Excellent verbal and written communication skills

Hours: 8:30am - 5:30pm Mon - Fri