EA TALENT MANAGEMENT
We are looking for an outstanding Executive Personal Assistant to support a well- known Chairman of a top global talent group. This is a 360 support role and although most of the duties will be business related, you need to be happy with whatever is asked. This is a small office environment of which you will be in charge of, its essential things run smoothly as this is a busy and often stressful environment. No two days are ever the same; variety is certainly the spice of life here. Whilst you work hard the experiences, rewards and job satisfaction by far counter balances this and you certainly will push boundaries the candidate thought they didn’t have. Believe in achieving the impossible!
RESPONSIBILITIES
- Act as ‘Gatekeeper’ for the Chairman, screening many of his calls
- Extensive Diary Management
- Deal with emails and correspondence promptly
- Organise and pre-empt the Chairman and make sure he has everything for meetings, travel packs and reports
- Ensure all invites and event info is filed into the ‘Day File’
- Answering phones where necessary
- Credit card control, collate expenses and recharge allocation
- HR elements
- Event organisation
- Website maintenance and management
- IT Management, including all phones and mobiles, ensuring databases are kept up to date
- Keeping business contact databases up to date
- Purchasing personal items, gifts and running errands
- Sourcing service providers and contractors
- Management of office facilities and services
- Liaising with PR agents, journalists, photographers for interviews, press launches, speeches, filming and photo shoots
- Maintaining key network relationships and new one’s
- Arranging payment of personal bills/invoices and bank transfer requests and liaising with accounts
- Dealing with personal affairs for the Chairman (and sometimes his family), such as; travel insurance, car insurance/car related matters, household bills, membership renewals/cancellations, invoices
- Support across all clients, specifically the one’s the Chairman leads on
- Ad hoc projects/requests
- Office Management
MINIMUM REQUIREMENTS
- A mature well-mannered personable PA with over 7 years’ experience in mediaentertainment or related industry
- Competent secretarial skills with in depth knowledge of both Apple, Blackberry and Microsoft products, including Outlook, Word, Excel & PowerPoint
- Exceptional diary and event management skills, with the ability to organise complex travel arrangements, meetings and itinerary requirements
- A clear communicator at all levels and happy to work across numerous time zones
- First class tact and diplomacy skills, in order to deal with sensitive issues in a confidential manner
- Effective problem management and resolution
- Ability to prioritise workloads, work under pressure and meet tight deadlines
- Collation and distribution of Management information and minutes
- Proven ability to be resilient and proactive under any circumstances and always keeping one step ahead
- Dealing with personal/business correspondence and research
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