Office Assistant

The Company

AlphaSights is a global leader in knowledge search. Our mission is to connect the world’s top professionals with the world’s best knowledge, helping them improve critical decisions, sharpen their thinking and drive business forward. Investment firms, consultancies, corporations and non-profits rely on AlphaSights to connect them efficiently and intelligently with experts across all industries and regions. Founded in 2008, we have offices around the globe and regularly rank as one of the fastest-growing companies in the world.

The Role

AlphaSights is looking for an organised, enthusiastic Office Assistant to help us run things efficiently in our fast-growing office in Central London. A core component of the Front of House Team, this role will also assist in administration of MD’s Office. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals. In their daily roles, our employees enjoy significant autonomy, responsibility and opportunities beyond their years of experience, making AlphaSights a challenging and rewarding place to work.

Core responsibilities will include

• Owning front of house, reception and hospitality 
• Maintaining office efficiency, including but not limited to: answering, screening and directing calls; procuring, receiving, and tracking resources; coordinating incoming and outgoing mail 
• Executive in-tray management: fielding, reviewing, prioritising and summarising inbound internal and external communication
• Communication: drafting well-presented emails, presentations, and documents, representing both the MD and the firm
• Diary management: ability to quickly and effectively prioritise conflicting schedule requirements
• General administration: maintaining a well-ordered physical and digital filing system, processing monthly expenses, and other general administration for the MD’s office
• Policy administration: executing company policies, escalating where necessary
• Travel management: organising and budgeting international and domestic travel
• Carrying out ad hoc projects as required

What we're looking for

• A positive, approachable, “can-do” attitude - going the extra mile, whatever the task
• Ability to self-motivate, take initiative, and work autonomously with limited supervision
• Flexibility to work a varied schedule and respond quickly to changing priorities
• Superb attention to detail
• Flexibility to work a varied schedule and respond quickly to changing priorities
• Strong interpersonal and communication skills, and the capacity to build positive working relationships across function, seniority level, and geography
• The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments

Requirements

• Bachelor’s degree or equivalent experience
• 2+ years of administrative, support, PA, or customer service experience
• Strong command of Microsoft Office applications (Word, Excel and PowerPoint)
• Excellent written and verbal communication
• Fluency in English is essential