French Speaking Administrative Assistant/ Secretary

Financial services firm based in The City of London are looking for a Secretary/Administrative Assistant to join the administrative team. The role will provide support to both the London & Paris office.

Provide general secretarial and administrative support,  working alongside the firms Executive Assistant, and facilitating the smooth day-to-day running of the offices in London and Paris, including:

Arrange Meetings

• Arrange refreshments and lunches as and when required, liaise with the Office Manager
• Arrange meetings for departmental Committees
• Manage the diary and travel expenses for all Senior Directors and Directors

General Office Administration

• Screen, introduce calls and take messages
• Liaising across the departments within the firm
• Liaising with financial and government institutions
• Manage and maintain CRM – the firms own database
• Expenses
• Booking conferences and seminars
• Meet and greet visitors

  Key Skills
  Full knowledge of Pack Office (Word/Excel/PowerPoint)

Fluent French essential

Minimum 5-year experience in similar functions

Personal

• Enjoying working under pressure with tight deadlines
• Enjoying thinking on your feet and making decisions
• Quick learner
• Wanting to make things happen and using your initiative to put forward creative ideas and solutions as opposed to just being told what to do.
• Enjoying working in an international, multi-cultural organisation and being sensitive to this when required
• Flexibility to work within a small busy team and maintain good working relationships whilst still ensuring that priority work is completed as required
• Ability to communicate clearly, comfortably and appropriately both internally and externally and at all levels, treating everyone with respect
• Good organisational capabilities with exceptional attention to detail