Team Secretary – Human Resources (1 year FTC)

Our client, a well-established bank, based in the heart of the City, is looking to recruit an experienced Team Secretary/Administrator to support a small number of MDs and their wider team, within the Human Resources department

Responsibilities

• Diary management and meeting coordination
• Processing all invoices and expenses
• Logging, managing and processing all absences and sickness on relevant systems
• Providing references on behalf of the company; visa applications, bank details, passport applications etc.
• Updating the HR division and relevant parties on staff movements
• Managing and maintaining all office stationery supplies
• General office administration; archiving, filing and shredding
• Checking incoming and outgoing post
• Managing and setting up new joiners and desk moves
• Assisting with all internal and external telephone queries

Requirements

• Previous Secretarial/PA/Admin Assistant experience ideally gained within Banking/Financial Services or Professional Services firm
• Proficient using Microsoft Office
• Excellent communication skills, both written and verbal
• Highly organised with superb time management skills
• Ability to manage and prioritise a heavy and varied workload
• Meticulous attention to detail
• Excellent interpersonal skills with the ability to liaise at all levels
• Flexible and adaptable working approach
• Awareness of huge amounts of confidentiality