Executive Assistant 6 - 9 month FTC

A talent management consultancy based in Victoria are looking to recruit a bright & university degree educated (or equivalent) PA / EA to provide support to the three people from the Management Team.
This is a 6 - 9 month fixed term contract 

The position is responsible for coordinating calendars, travel schedules, on-site services and prepare expense reports. This role includes client liaison as you will be a central point of contact.

The ideal PA / EA will possess administrative operations experience on top of great PA background. We are looking for an exceptionally organised self-starters, flexible and resourceful. Ideally we are looking for PA / EA's coming from professional office environment background. 
PA / EA duties include

Office Support

• Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production and operations.
• Coordinate travel schedules, both domestic and international for consultants
• Assist with other administrative / operational duties
• Update the distribution list and coordinate regular mailings
• Flag related issues with manager

Onsite Meeting Support

• Maintain calendars including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings, ensuring IT equipment is set up and coordinate supplies and catering as needed

Business Support

• Collaborate with consultants and accounting to open projects and follow up on receivables as needed
• Prepare and submit regular and accurate expense reports and reconcile statements
• Code and submit invoices, prepare check requests
• Prepare/save regular timesheets, showing utilisation time allocated to engagements

Successful candidates will be contacted within 5 working days.