Part time Legal PA

Part time Legal PA

We are looking for a Part-time Legal PA to join a job-share role, Working Monday to Wednesday within the Corporate Group.  This role will be supporting a Partner and a team of fee earners.  
 
The Legal PA will be delivering a professional secretarial and administrative service, the Legal PA will be proactive and responsible for managing their own workload, acting with autonomy, using initiative and working in conjunction with a job-share colleague in a partnership that provides seamless support.  Working with a Partner and a team of fee earners in the Corporate Group.  This role is three days a week, Monday - Wednesday.

Key Responsibilities of the Legal PA
 
- Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
- Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs.
- Produce long, accurate complex house-style documents, manuscript amends, audio dictation and document comparisons.
- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
- Organise and prioritise workload and keep a level-headed approach in a busy working environment.
- Actively source and share knowledge with others.
- Build a network of strong working relationships both internally and externally.
- Diary management - arranging meetings, conference calls, lunches etc.
- Organise travel arrangements (including flights, accommodation and restaurants) and provide the fee earners with detailed itineraries.
- Take accurate and detailed telephone messages.
- Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store and opening new matter files.
- Provide cover for others in the team as requested.
- Assist with billing arrangements, keep accurate records of expenses/disbursements/fees for client billing, liaise with the billing department to monitor payment of fees and respond to internal and external requests for back up documentation and further information.
- Ad hoc duties as and when required.


 
Skills and Experience
- Previous legal PA experience (Corporate experience preferred).
- Excellent secretarial skills, fast accurate typing.
- Excellent written and verbal communication skills.
- Strong document production skills.
- Billing experience.
- Excellent organisational and administrative ability.
- Meticulous attention to detail and quality.
- Professional telephone manner, fielding calls where appropriate.
- Professional/Technical Skills
- Accurate typing at minimum 60 wpm net.
- Advanced knowledge of MS Outlook, Word, Excel and PowerPoint.

For more information please contact Kirstie Hopkins