PA to MD and Team - Boutique Property Development

PA to MD and Team – High Profile Boutique Property Developers and Investors

Fantastic company, based West End are keen to hire a dynamic individual to provide PA and Secretarial support to their upbeat and sociable team.

They need someone to totally organise them, make sure they are where they need to be with the right information, the MD needs great diary management skills, a confident individual who is great on the phone and can make his and his team’s lives run smoothly.

Essential that this person enjoys taking ownership, has strong PA and Secretarial skills and experience, ideally from another Property company but are quite flexible.

Responsibilities

• Diary management and complex meeting scheduling for the UK Head, plus 5 Directors.
• Administrative support for a team of 15
• Complex travel arrangements, including arranging visas
• Meeting and greeting visitors as an ambassador of the Hines brand
• Organising catering for meetings and events
• Implementing good administrative practices such as filing, holiday and absence tracking, timesheet collation
• Event planning for client and investor away days
• Market research and analysis of information for inclusion in Investment Committee papers and bids
• Document preparation, including marketing collateral and investor presentations
• Liaising with accounts team to ensure timely payment of invoices
• Providing cover for reception and other assistants