Accounts Manager/Office Manager
- Recruiter
- Magpie Recruitment
- Location
- England, London, City of London
- Salary
- £28000 - £32000 per annum
- Posted
- 02 Dec 2016
- Closes
- 30 Dec 2016
- Ref
- JWC8234743
- Contact
- James Cox
- Job Title
- Administrator
- Industry Sector
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
ACCOUNTS / PA / OFFICE MANAGER
The Accounts / PA / Office Manager will maintain the office services by organising office operations and procedures, preparing payroll, controlling correspondence, up keeping of the current filling system, reviewing and approving supply requisitions; assigning and monitoring clerical functions, along with monthly invoicing. We also want the candidate to have responsibility as a Personal Assistant to provide personalised secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Managing Directors working life and communication. As part of the PA duties you will be required to be highly organised, efficient and self-motivated.
JOB ROLE: Accounts / PA / Office Manager
JOB TYPE: Permanent / Full Time
HOURS: 5 days per week, 09:30 - 17:30
SALARY: £30,000
LOCATION: London Bridge
CULTURE: Professional and friendly working environment. Great team spirit
Duties include:
- Processing accounts payable invoices using QuickBooks
- Responsible for processing bank reconciliations.
- Office Management duties, ordering office stationery and ensuring the smooth running of the office
- Duties, travel and accommodation arrangement for the staff and processing of expenses
- Updating current invoicing schedule for payments sent and received
- Payroll and staff expenses.
- Client charge back
- Preparing correspondence, business contract and proposals for the MD
- 80% of the work is finance related; managing finance and invoicing alongside the accountant, and ensuring the MD is updated monthly.
- Drafting communications and preparing reports for the MD
- Updating and maintaining staff records including staff details, staff absences and holidays.
- Managing the MD's diary on a day-to-day basis
- Respond and advise efficiently to all electronic or verbal enquiries for the Director and other Facilities staff, using their own initiative
- Handling all MD's travel arrangements
- Responsibility for maintaining company compliance with health and safety, employment laws and other policies.
- Facilities management; maintaining a comfortable office environment. Being the key contact for all external suppliers and facilities contacts.
- Full on diary management for the Managing Director and other PA activities
- Overseeing recruitment of new staff.
- Organising events and meetings.
- Liaising with the vendors and clients and building a rapport
Experience of conducting PA tasks
- A high level of confidence with IT and MS Office software packages (Word, Excel,
- PowerPoint, etc.)
- Reading, monitoring and responding to the MD's emails whilst offsite
- Preparing correspondence ie: business contract and proposals for the MD
- Drafting communications and preparing presentations on behalf of the MD
- To advise the MD of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
- Delegating work in the MD's absence, along with complex diary management
- The ability to multitask and micro manage smaller requirements.
- Organising the MD's travel arrangements and preparing travel itineraries,
- Prepare meeting agendas, minutes taking/distribution etc.
Skills, experience and attributes required:
- Office experience essential
- PA experience working closely alongside the MD
- Fantastic communication skills both written and verbal
- Bookkeeping / accounts / finance experience using QuickBooks
- HR experience - looking after staff contracts, welfare, benefits and conducting / planning other staff management tasks, holiday and sickness coordination.
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