Part-Time HR Secretary - Telecoms Co - City

Our client, a highly renowned and award-winning Communications company based in the heart of the City, are looking for an experienced HR Secretary to complete 5 hours per day Mon- Friday (These hours are prerequisite of the role). This is a multi-faceted role which will incorporate company event management and working closely with the Charities they support.

The Role

• Maintaining accurate and up to date employment records, including Personnel Files and HR System.
• Recording absence and holiday details on the system.  Responding to queries from employees regarding absence and holiday.
• Manage probationary period process, advising managers, providing appropriate checks, ensuring return of paperwork etc.
• Manage the administration of the appraisal process through keeping up to date records, chasing returns and escalating issues.
• Arranging  new Joiner inductions, setting up personnel files, ensuring return of paperwork and arranging reference checks
• Book and co-ordinate training for employees
• Ad hoc Reception Cover
• Recruitment- liaising with candidates to invite, decline and offer in timely and professional manner
• Working with Health and Safety Management Company to coordinate timely reviews and audits annually and other times as required (Including fire alarm testing)
• Co-ordinate all H&S training requirements (Fire, First Aid, Manual Handling etc) including Health and Safety inductions
• Ensure all necessary documentation/certificates, etc are accessible, monitored for expiry and renewed as appropriate
• Work with HR Advisor/ Manager to ensure H&S policy documents are kept updated
• Coordinating the administration of the benefits scheme for employees and directors
• Administer long service awards, birthdays and recognition awards processes
• General ad hoc HR work e.g. letters, etc and support to client base.
  
  
  

The Person

• HR Administration experience essential
• Good sense of humour and welcoming nature
• Excellent communications skills.
• Good knowledge of Microsoft Packages including Word, Excel, Outlook, Powerpoint
• Organisational and prioritisation skills
• Ability to work autonomously
• Proactive approach to work
• Well-presented and confident
• Helpful and supportive nature
• Trustworthy and confidential with corporate and personnel information

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

 

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114