Team Secretary-Educational Services- London City
- Recruiter
- Morgan Spencer Limited
- Location
- London
- Salary
- £30000 per annum
- Posted
- 01 Dec 2016
- Closes
- 07 Dec 2016
- Ref
- CS1625
- Contact
- Lesley Holden
- Job Title
- Team Secretary
- Industry Sector
- Education
- Contract Type
- Contract
- Hours
- Full Time
Team Secretary
Educational Services
FTC 10-12 months
£30,000
Our Client, a leading University based in London City are looking to recruit a hard-working and articulate Team Secretary with experience working within Educational Services. This is a fantastic opportunity for an experienced Team Secretary to take the next step in their career. The purpose of this role is to provide efficient and seamless assistance to the school executive team.
THE ROLE
- Preparing reports, correspondence, Mail Merges and other relevant documentation.
- Client correspondence.
- Answering phones and taking messages, dealing with enquiries wherever possible.
- Organise interviews and 1-2-1 meetings as required.
- Organise travel arrangements for the team, both and international.
- Manage diaries and work schedules, balancing priorities, managing meeting room calendars. Assist with cover for annual leave, unexpected absence etc.
- Plan and organise meetings and events, Develop systems to ensure timely and high quality preparation of itineraries, agendas, papers, minutes and reports for meetings at School level.
- Meet and greet visitors. Act as the first point of contact for planned and unplanned visitors and callers to the office. Deal confidently and sensitively with enquiries from staff, students and external contacts, use tact and discretion to regulate access. Redirect queries where appropriate.
- Maintain a highly organised filing system for correspondence and documentation. Keep accurate records of all incoming and outgoing correspondence.
THE PERSON
- Experience within educational services is essential
- Experience of working in support of senior executives and managers in a large organisation
- A proactive attitude to take responsibility for team support to ensure the team can complete their function without undue interruptions
- A polite and courteous attitude at all times
- Ability to work in a high-pressure environment and to react appropriately to changing work conditions, be able to prioritise work and meet deadlines, whilst maintaining a high standard of accuracy.
- Uses initiative to think ahead and pre-empt potential problems
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- To work the hours required to fulfil the role with a flexible approach and willingness to work longer hours as necessary
- Excellent IT skills, ability to interrogate databases and generate reports. Excellent typing skills and a good working knowledge of MS Word, Outlook, Excel, and PowerPoint
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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998
Morgan Spencer Limited, registered in England & Wales No: 4254114
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