PA to FD : 12 month maternity cover

PA to the Group Finance Director : 12 month contract

An experienced, confident and forward thinking PA is now sought to support a very busy Director, within a multi-national engineering and design firm. This role starts in January 2017.

Responsibilities of this PA role include;
*Complex diary management across international time zones
*Extensive minute taking for Board meetings
*Co-ordinate travel arrangements for overseas and UK travel, including preparation of itineraries
*Use judgement to manage workflows including associated deadlines, actions, thinking ahead, prioritising effectively
*Relief of administrative detail, e.g. expense claims, timesheets, printing, filing etc
*Screen telephone calls, enquiries and requests. Take ownership of enquiries and ensure these are resolved in a timely manner
*Typing of correspondence, documents, emails, memos, letters etc.
*Electronic assembly of information for reports, meeting papers and presentations
*Organise and maintain manual filing and create electronic files on internal systems
*Organising meetings, tele/videoconference, internal/external meetings
*Reviewing FD's inbox, appointments and post, taking action/responding where appropriate
*General assistance in preparing for external and internal meetings, this includes regular Group Board level document preparation, collation and filing
*Advising staff/reception of visitor arrivals, greeting visitors, organising provision of refreshments, arranging working lunches
*Record, transcribe and distribute minutes of meetings. Ensure actions are followed up in a timely manner and any deadlines are met
*Bid support assistance
*Cover for Team Secretary
*Other secretarial and administrative tasks as required

Requirements for the PA position include;
*Excellent organisational and administration skills
*An excellent communicator and influencer
*Confident when working under pressure
*Sense of humour
*Self-motivated
*Relevant experience at an executive level
*Experienced in taking minutes
*Proficient computer/typing skills and knowledge of MS Office Suite, Adobe, Skype

To apply for this exceptional PA role, please apply online now.


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