EA - Global Real Estate - West End

Our client, a global Real Estate company based in the heart of the West End, are looking for an experienced Executive Assistant who has industry experience. This is a fantastic to join an established and dynamic company.

The Role
Secretarial Support:
· Proof read all 1st draft documentation from remote secretaries based out of office
· To deal with private and confidential issues for Partner 
· To arrange meetings both UK and overseas, including travel and accommodation arrangements, meeting rooms.
· To arrange meetings and update diaries, both paper and electronic
· To deal with telephone queries from internal/external clients and take messages where necessary
· To monitor and maintain department’s holiday and sickness requests
· To maintain expenses records
· To collate fee projections/schedules
· To be the first point of contact internally for the department, e.g. distribution of work to other secretaries, department ‘facilitator’ and to ensure smooth running of the administration services for the department
· To ensure all standard department documents and templates are up to date and adhered to
· To liaise and build relationships with clients and work colleagues
· The PA will be expected to work in a flexible way and as part of a team
· To be aware of and comply with company and statutory requirements regarding health and safety, fire and hygiene
 

The Person
· Must have EA experience within the Property arena
· Excellent communication skills
· Excellent organisational skills
· Excellent time management skills
· Good written communication skills
· Must be a team player who is able to carry out instructions
· Must be able to work on own initiative
· Able to work under pressure and to tight deadlines
· Must be proactive and posses a flexible attitude to the work load
· Intermediate/advanced knowledge of Microsoft Office products
· Accurate typist and has minimum 60 wpm both audio and copy

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

 

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

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