Office Manager
- Recruiter
- Morgan Spencer Limited
- Location
- City Of London
- Salary
- £15 - £17 per hour
- Posted
- 30 Nov 2016
- Closes
- 13 Dec 2016
- Ref
- TT161120166
- Contact
- temps team
- Job Title
- Office Manager
- Industry Sector
- Consultancy
- Contract Type
- Temporary
- Hours
- Full Time
THE COMPANY
Our client, based in the heart of the City, is a global management consultancy undergoing an exciting expansion project. They are looking for an experienced Office Manager to be responsible for the day to day management of administration including project set up, client invoicing, data management and departmental reconciliations.
THE ROLE:
Office Management / General administrative tasks
- Overall responsibility for the effective running of the team and all administration supporting the team.
- Presentation of key administrative initiatives to department and/or senior management.
- Weekly reporting on sales leads, proposals and ongoing project work.
- Office move representative.
- Ensure departmental compliance with company policies and procedures and standard operating procedures.
- Provide input into the internal audit process and risk reviews; assist with progressing action points.
- Subcontractor policy champion and oversee subcontractor database. Ensure compliance to subcontractor management policy and that vetting is conducting and refreshed when appropriate.
- Tracking and reconciling department BGCs on monthly basis.
- Compilation of the online tracker to monitor output of online products.
- Organise new starter programmes and training for all departmental staff.
- Organisation of internal and external meetings and functions.
- Review project profitability, utilization and missing timesheet reports.
- Department business continuity representative.
- Direct line management of the departmental senior administrator, providing supervision and leadership.
- Responsible for client invoicing
- Liaise with Associate Directors and Finance to organise monthly accruals.
- Prepare financial reporting on a quarterly basis and as required.
- Work with both and the Finance team to assemble the annual budget and providing budget and expense management
- Preparation of financial and analytical data to assist senior management with strategic decision making.
- Expense management
Act as focal point for all issues regarding departmental IT systems whilst providing new starter training.
THE PERSON
Knowledge and Experience
Essential
- Experience in a similar role
- Proficient in MS Office including intermediate Excel, Word and Power Point
- Strong planning and organisational skills with the ability to prioritise and deliver excellent quality work
- Good attention to detail and excellent written skills
- Good telephone manner and ability to deal with people at all levels.
Not exactly the job you are looking for? If you would like an informal chat with a consultant why not give us a call in our permanent division on 020 7680 7001 or our temporaries division on 020 7680 7000. We specialise in recruitment of office support roles including Executive PA & Secretarial, Sales & Marketing, HR & Training, Legal & Compliance, Office Administration, Finance & Accounting and Customer Service recruitment for jobs in London.
Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.
EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!
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