Operations Coordinator

Location
City Of London
Salary
£25000 - £28000 per annum
Posted
29 Nov 2016
Closes
05 Dec 2016
Ref
DC/39789
Contact
Dylan Coote
Job Title
Administrator
Industry Sector
Consultancy
Contract Type
Permanent
Hours
Full Time
Operations Coordinator


City


£25,000 - £28,000


 


THE COMPANY


 

Our client, based in the heart of the City, is a global risk consultancy. They are looking for someone to provide administrative and secretarial support to the Response department’s operations team. This is a fast-paced, demanding role that requires a proactive approach and the ability to work well under pressure, whilst maintaining a high attention to detail.


 


 


THE ROLE:


 


Response Case Support


Providing administrative support as necessary to Response Management on operational matters including:
  • Administering case material including downloading and decrypting documents.
  • Maintaining consultant availability chart and contact list.
  • Maintaining case files and other operational files
 


Administration and Operational Support
  • Providing administrative support as necessary to Response Management and Response Consultants including:
  • Co-ordinating diaries and arranging meetings.
  • Fielding client enquiries and ensuring they are dealt with appropriately.
  • Fielding consultant enquiries and providing support to them as appropriate.
  • Organising and booking consultant travel and management of the travel process including arranging accommodation, passports and visas.
  • Monitoring and arranging visa renewals.
  • Maintaining accurate records of departmental absence including sickness and holidays.
  • Administering Response office requirements including stationary and communications, photocopying, shredding, faxing and arranging couriers where necessary.
  • Processing of all incoming and outgoing post.
  • Maintaining and upgrading administration filing systems.
  • Maintaining client and employee contact details.
  • Archiving and recalling case material.
  • Maintaining a record of all Response IT and communication equipment, arranging replacement equipment when required.
  • Liaising with IT personnel to assist in the resolution of IT issues.
 


THE PERSON:


 


Knowledge and Experience


Essential
  • IT literacy – Microsoft Office packages, including intermediate/advanced Word and Excel skills.
  • Considerable experience in an administration/support role.
  • Good oral communication skills.
  • Excellent time management skills with a strong ability to prioritise work.
  • Ability to multitask with a high level of accuracy.
 


 


 


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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


 


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