Administrative Assistant

An opportunity has arisen for a proactive Administrative Assistant to work for a prestigious philanthropic company in the City of London. This is on an ongoing temporary basis initially and they envisage it lasting at least 6 months. To be successful you will have excellent skills, an acute attention to detail and the ability to use your initiative to progress projects. This is a really interesting and rewarding field, hours will be 9.30 – 17.00.

Responsibilities

• PA support to a Director; diary management, organising meeting papers, general administration and taking messages.
• Arranging meetings including booking rooms and arranging catering through the on line room booking system
• Processing claims for expenses and invoices for payment
• Assisting with data input, drafting letters, filing and photocopying
• Administrative support for company events, sending invitations, collating RSVPs and monitoring dietary requirements and event logistics
• Maintaining office and stationery supplies
• Processing all incoming and outgoing post
• Travel arrangements
• Ad hoc duties as required

Requirements

• Previous events administration experience useful
• Proficient using Microsoft Office, developed database skills
• Excellent communication skills both written and verbal
• Meticulous attention to detail
• Proactive working approach, able to use initiative
• Professional telephone manner
• Excellent interpersonal skills with the ability to liaise with all levels
• Flexible and adaptable working approach