Office Manager (Maternity Cover)

This is an exciting opportunity to support the executive team of a financial services trade association in a wide range of administration and finance related tasks.

If you are highly organised, a confident communicator, are able to juggle numerous tasks, have Sage 50 experience and an adaptable approach to work, this could be the role for you.

Responsibilities

• Ensuring smooth running of the office
• General office administration including filing, faxing and photocopying
• Compiling, formatting and proofing documentation
• Assisting in the preparation of the quarterly management accounts and the annual budget
• Liaising with the finance, risk, audit and remuneration committee
• Monitoring and managing the bank accounts, processing VAT, paying purchase invoices, credit control and invoicing members
• Liaising with suppliers, contractors and managing relationships
• Managing subscriptions and office contracts
• Reviewing insurance policies
• Liaising with the landlord and reviewing lease and maintenance agreements
• Working with the external auditors during the annual company audit
• First point of contact for HR queries
• Recruitment coordination; sending out offer of employment letters, contracts, new starter packs and dealing with references
• Preparing payroll instructions
• Managing benefit schemes and pension policies
• Any other required ad hoc tasks

Requirements

• Advanced Microsoft Office Skills
• Sage 50 Accounts expertise – bookkeeping experience
• Ability to multitask, manage and prioritise a varied workload
• Strong communication skills both written and verbal
• Excellent interpersonal skills with the ability to liaise with all levels
• Ability to work well in a collaborative team environment
• Professional telephone manner
• Highly organised with excellent time management skills