Personal Assistant to the Head

Job Title: Personal Assistant to Head
Type of position: Permanent
Role: Full time
Location: North West London
Salary: Competitive
Start Date: As soon as possible
Reference: Ash166

Our client is an independent school based in North West London and is recruiting for a top notch PA to the Head to start as soon as possible. The ideal candidate will provide a high quality and confidential secretarial and support services to the Headmistress, Bursar, Deputy Head and SLT team. If you are a self-starter, have outstanding secretarial skills and love working within a school, please apply for the role.

Solid experience working as a PA or Secretary is a must working at a high level, working within an educational environment would be beneficial.

Duties:

• Manage the Head’s diary, post and emails
• Conduct weekly diary meetings with Head to discuss upcoming events
• HR responsibilities, such as sending out job descriptions, applying for references etc.
• Prepare interview letters, offer letters and any other documentation
• Maintain personnel records database regarding absence, holidays etc.
• Keep the school Bursary fully informed of all staff appointments
• Provide cover when needed and attend School events
• Maintain the school DBS register
• Maintain staff records on SIMS, the Single Central Register and personnel records
• Other duties as required by Head, Bursar or Deputy Head

Requirements:

• Trained secretarial skills
• Minute taking of meetings and producing accurate written reports
• Ability to pre-empt the needs of the Head and run a smooth ship
• Personable and presentable and act as a representative of the school
• Manage your own time and the Headmaster’s
• Excellent up to date IT skills
• Mature attitude and the ability to apply tact and diplomacy
• Detail orientated, with excellent spelling and grammar / proof reading etc.
• Supporting the office when required and a team player
• Proficient in MS Office, Word, Outlook, PowerPoint, Excel and SIMS