Executive Assistant/Office Manager - London

Location
England, London, West London
Salary
Negotiable
Posted
24 Nov 2016
Closes
22 Dec 2016
Ref
AU241116C
Contact
Recruitment
Job Title
EA
Industry Sector
Other
Contract Type
Permanent
Hours
Full Time

Our client, a global alternative investment firm is looking for an EA and Office Manager to join their team on a temporary to permanent opportunity. This is an amazing opportunity to work in a fast-paced environment, leading a broad range of administrative responsibilities for the London office and supporting a busy Human Resources team. This is a fantastic opportunity for an experienced person to further develop their skills in a challenging and rewarding environment.

Responsibilities:

  • Ensuring the running of the office and overseeing efforts to accommodate future growth requirements including office expansion plans
  • Managing relationships with external facilities, maintenance and office-design companies
  • Overseeing the European office events calendar and office budget and collaborating with the administration team members to execute planned events and initiatives
  • Supporting the managing director of human resources with full diary management including coordination of internal and external meetings, conferences and video conferences
  • Managing travel arrangements including flights, visas, hotels, transfers and collate travel itineraries for the human resources team
  • Assisting with the preparation of meeting materials including documents containing sensitive information
  • Inputting data into HRIS and applicant tracking systems and generating and designing reports
  • Supporting recruitment processes by scheduling interviews and candidate assessment
  • Assisting with general administration including photocopying, printing, scanning, typing, couriers and post
  • Fostering company culture and developing creative ways to improve the office environment
  • Providing cover for other EAs during annual leave and absence
  • Working with the administration team globally to develop administrative processes

Preferred Skills and Experience:

  • 3+ years of previous PA/EA experience within the financial services sector or another similar corporate background
  • 3+ years of previous Office Management or Office Assistant experience. Previous exposure to HR processes is advantageous
  • Excellent diary-management skills and the ability to cope with multiple changing schedules
  • Well-organised and able to multi-task and meet strict deadlines
  • Genuine interest in developing close relationships with employees and external suppliers
  • Excellent attention to detail
  • High integrity to work with high confidential information.
  • Advanced knowledge of MS Word, Excel, PowerPoint and Outlook
  • A strong work ethic and willingness to achieve an exceptional standard of work
  • Friendly and energetic personality who can perform under pressure and keep pace with a busy team

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

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