Project Co-ordinator

Location
England, Middlesex, Isleworth
Salary
£24000 - £28000 per annum
Posted
24 Nov 2016
Closes
22 Dec 2016
Ref
pcom1
Contact
Lorraine Peckham
Job Title
Project Manager
Industry Sector
Marketing
Contract Type
Permanent
Hours
Full Time

Job Purpose

To provide efficient and effective project co-ordination and administration on projects and events, assisting the Project Manager and Account Manager(s) and undertaking activities as required to meet the requirements of the client and to provide a professional service (internally and externally).

Key Tasks

  • In conjunction with Account Manager, develop project plans, project budgets and billing schedules
  • Commission Associate Training Consultants/Assessors and arrange briefings, where applicable
  • Manage project delivery in terms of consultant deployment, venues, delegates and materials
  • Work with and coordinate inputs from other members of the AGA team where appropriate
  • Manage project revenues and costs to preserve appropriate margins
  • Update project summary costs on projects worked on to ensure finances are kept up to date at the end of each month
  • Raise monthly sales invoices and monitor consultant/associate fees and expenses in accordance with project guidelines
  • Update the project calendar each month with confirmed, cancelled and rescheduled bookings
  • Correspond clients on day to day project operations, changes made within the projects where applicable and handling any client queries/enquiries in a professional and timely manner
  • Book consultants for projects and produce addendums requested for each consultant where relevant
  • Produce contact reports after each meeting attended in line with the IS0 procedures
  • To act as support on seminars/training days to help facilitate the smooth running of the event
  • Assist in the compilation/formatting of proposal documents and tenders for the Business Development Team maintaining documentation on network
  • Format documentation including training materials and produce PowerPoint presentations
  • Take responsibility for travel and accommodation bookings for relevant projects in line with company procedures, liaising with Consultants/Associates as necessary
  • Maintain and set up project files (electronic/hard copy) as necessary, in an accurate and timely manner to ensure up to date and correct information is held, in line with ISO9001; and report effectively on project information as required
  • To process Psychometric tests for assessment centres and recruitment purposes as and when required
  • Undertake typing and production of documents, letters, photocopying, proof reading and other ad hoc administrative work as require.
  • Identify opportunities to develop the existing client business keeping the Account Manager informed of any issues that could affect their client relationship
  • Be proactive in preserving and enhancing the company's reputation at all times, ensuring that work is of the highest standard, and contribute to the team effort

Client Relationship Management

  • Carry out day to day contact with the client where appropriate, ensuring high level of client satisfaction
  • Be aware of the commercial implications of decisions from both client and AGA perspective
  • Proactively look for ways to maintain and build client relationships
  • Attend client meetings where relevant, update the client on project progress

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