Incredibly Creative Advertising Agency - Team Assistant

Our client is a top International Advertising Agency who produces award-winning work for their clients.  They currently have a position for a Team Assistant.  Working in one of London’s hottest agencies, they are one of the top 100 companies to work for.

This role is to provide an admin resource for those people in the agency who don’t have a PA or any other dedicated secretarial resource. It’s mainly the Account Management & Account Planning Departments but requests can come in from anywhere generally.

The role is akin to that of a Team Assistant, but rather than be allocated to a specific person or team, you will provide admin support throughout this thriving Agency.

Responsibilities will include:-
 

• Shopping for products for shoots/client meetings
• Sourcing gifts as & when required (leaving gifts/birthday gifts/new baby gifts etc.)
• Running general errands outside of the building
• Assisting with PowerPoint presentations/general typing/image searches
• Booking travel – long & short haul flights/booking hotels/helping with visas/booking airport cars etc.
• Sourcing rooms for internal/external meetings
• Ordering breakfasts, lunches and refreshments required for meetings
• Raise Purchase Orders for all food orders made and work with our Finance Department to keep track of spends
• Binding/Scanning/general office assistance
• Assisting with new business pitches (occasionally)
• Assisting with organisation of internal events
• Sourcing ads from external sources
• Helping out with PA holiday cover from time to time

The key to this role is having someone completely flexible, willing to learn and able to get on with everyone.  As a Team Assistant you will come into contact with so many people in the agency and gets involved in so many things, that by its nature the role is hugely varied. A positive/can-do attitude is required and the ability to roll your sleeves up and get involved with all requests, no matter how big or small, is essential. Sometimes late working/early morning starts will be required (but not too often).

Please do get in touch to learn more about this amazing opportunity.