Team Assistants/ PA's for immediate roles within Investment Banking!

Paragon Personnel are actively recruiting for a number of exciting Assistant roles with our Banking clients to start immediately. Rates & Hours vary.

Core functions of the roles:

• Calendar Management for assigned team members
• Keep calendars up to date including preparation of travel itineraries / schedules for business trips (travel details & contact telephone numbers should be entered)
• Diary management - set up of all internal/external meetings
• Arrange all conference rooms, AV equipment, dial in numbers and video conference facilities
• Feedback should be provided on changes made and progress of schedule problems as they arise.
• Hold regular meetings (to be agreed) with MDs & EDs in order to decide priorities/ deadlines/ projects.
• Provide regular updates on work in hand

Travel:

• Book all travel, including flights, hotels, currency, and taxis adhering to the Technology and Data policies​

Expenses:

• Complete expense reports for MD/EDs if required.
• Advise employees on completing their own reports. Ensuring all claims adhere to Firm policy.
• Team Administration Tasks for groups supported:
• Administrator for online staff absence management system
• Manage booking schedule for Team Rooms.
• Maintenance of group org charts
• Co-ordination of all moves and associated processes: desk moves, IT moves, system updates, mail drops, large scale project moves and floor walks.
• Provide general information on the department and Firm when required (promoting use of internal web pages where possible).
• Filing, faxing, photocopying, distribution of assigned MDs and EDs mail as required.
• Ordering of equipment and resources as listed on the Technology and Data Office Administration guide, e.g. Business Cards, Wireless Devices, etc​