HR ASSISTANT/ADVISOR to 30k

Working in the heart of the West End, this is an exciting and challenging position, providing generalist HR support to a 100 strong law firm. Working alongside the HR Manager, you will have a varied workload, covering administrative and 'hands-on’ HR duties.

PLEASE NOTE PREVIOUS HR EXPERIENCE IN A LAW FIRM IS ESSENTIAL

Reporting to the HR Manager, you will also work independently, and take an active role covering areas, including, record management, policy advice and development, recruitment, performance and development, employee relations and HR projects.

You must be comfortable dealing with all types of staff/employees as an integral part of this post will be to communicate effectively, both verbally and in writing.

HR Administration
• To provide administration support to the HR Manager/HR function, this will include typing, filing, data entry, responding to enquiries;
• Maintain HR records (both paper and electronic), ensuring confidentiality and 100% accuracy at all times;
• Maintain HR records for access by the Business Continuity team;
• Ensure up to date diary entries are maintained for all HR staff;
• To assist with the completion and presentation of HR data, for example staff metrics, holiday data, sickness absence, turnover data;
• Administer/monitor the absence records, including the maintenance of the HR SharePoint site for holiday requests;
• To run daily attendance reports, liaising with managers/departments regarding any unplanned or frequent absences;
• Ensure scanned documentation is maintained and correctly saved for access by the HR team;
• To respond to, and, create all correspondence in respect of employees;
• To assist with temporary cover arrangements to cover absence periods.

Employment Law/Office Procedures
• To manage the Office Manual, in particular providing regular review of policies, updating current policies as required;
• To assist the HR Manager to draft new policies, identifying relevant research, best practice and relevant legislation;
• Provide basic advice to staff, as required, on our policies and procedures;
• Remain up to date with the changes in relevant employment legislation, procedures and practices.

Recruitment and Onboarding:
• To support the offer, acceptance and onboarding process, including creating job offer paperwork and completing background checks;
• Arrange the induction programme with support of the HR Manager and relevant HOD;
• Manage (review, record and file) and respond to all speculative recruitment enquires;
• To assist with the production of job descriptions for business support positions;
• To provide assistance for setting up interviews and providing feedback to candidates;
• To place all recruitment adverts on agreed recruitment sites;
• To assist with the selection of candidates for business support positions;
• To ensure that relevant probation review checks have been completed for all new staff;
• To provide administrative assistance for graduate recruitment, including logging all applications, writing to candidates and planning interviews;
• To coordinate and arrange any work experience placements.

Pay, Reward and Benefits:
• To support the HR Manager to create the monthly payroll report;
• To respond to resignations and end of contract notifications, ensuring correct calculation of payroll related amendments;
• Assisting with the annual salary review, including creating letters, filing letters and collating any changes to details;
• Maintain the holiday and sickness recording for all staff, including accurate calculation of part time holiday calculations or sickness related pay amendments;
• To assist with the administration of any benefit schemes.

Training and Development/Performance Management:
• To have a sound grasp on the SRA regulations in respect of training and development (for both fee earning and trainee solicitor positions);
• To provide assistance with the management of the trainee solicitor training schedule, ensuring regular reviews and supervisor meetings are maintained/diarised;
• To ensure SRA registrations are submitted for the start and close of any periods of recognised training (previously referred to as training contract registration);
• To assist with the annual appraisal system, including chasing for responses, logging training needs;
• To diarise the probation review process, and ensuring that any follow up arrangements are communicated; 
• To support the HR Manager to develop and maintain an annual training programme for support staff.

Employee Relations:
• To support the grievance and disciplinary process, ensuring accurate note taking at required meetings;
• To liaise with any suitable third party advisers regarding any ongoing employee relations issues or disputes;
• To give advice to staff regarding the procedures/processes available to them;
• To manage and respond to any flexible working requests for business support staff;
• To respond and manage the process for relevant staff regarding family friendly policies, including maternity, paternity, shared parental, adoption and, parental leave.

General
• To provide support with any HR projects as required;
• To play an active role and contribute new ideas and suggestions for the development of the HR team generally; 
• To provide support for any ad hoc tasks as required.

Person Specification:

The right person will be able to demonstrate the following skills and experience:
• At least 6 months previous HR administration experience;
• Excellent IT skills, including Outlook, Excel, Word and SharePoint;
• Evidence of being a proactive, self-starter who can manage changing priories;
• Basic employment law knowledge;
• Ability to deal with pressure, and a can-do attitude;
• Strong written and verbal communication skills;
• Preferably educated to degree level;
• Candidates with professional services experience are preferrable.

Please send your CV today.

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