Executive Assistant - TV

• Work with Chief Marketing & Communications Officer to run agenda of key meetings (including weekly MAC Senior Management Team meeting, Diversity meetings), oversee distribution of paperwork and follow up of actions
• Organise departmental weekly meeting and occasional social events
• Support forward looking view – looking ahead for papers required, speeches/presentations Chief Marketing & Communications Officer will be making, co-ordinate necessary materials e.g. tapes, slide decks, input from other Executives
• Ensure daily schedule runs to time and Chief Marketing & Communications Officer has paperwork needed in advance of all meetings
• Diary management
• Highly confidential correspondence management, expenses processing and phone call screening
• Assistance with reports, presentations and project plans as required and the distribution of the finished materials to relevant parties.
• Minute taking in meetings as required
• Organise travel itineraries, accommodation, etc
• Co-ordinate attendance and registration at conferences
• Central point of contact internally and externally for department queries