PA to Directors

PA to Directors

Westminster, London

£25,000 – £27,000 p.a. plus benefits

The Behavioural Insights Team (BIT) is looking for an exceptional candidate to join as PA in support of the Directors and Managing Director. This role offers someone an excellent opportunity to develop their organisational skills further in a demanding and rewarding organisation. 

The Behavioural Insights Team

The then Prime Minister created BIT in 2010 to apply behavioural science to public policy in the UK. In February 2014 we became a social purpose company, owned by the Cabinet Office, Nesta (an innovation charity) and the employees.

The Behavioural Insights Team works with governments around the world in almost every area of Government policy. Whilst the subject and output of our projects varies considerably, there are common threads: we try to understand the contexts in which people make decisions; we notice small details; we come up with innovative ideas for solving policy problems and we measure everything we do as robustly as we can. 

BIT selects staff on the basis of our values: always prioritising social impact; empiricism and humility; fresh thinking, collaboration; and public service. 

Roles and Responsibilities

This role is split into two areas, but you will need to be willing to take a flexible approach to tasks across the business

1. PA to MD, Policy Directors, Company Secretary and HR Director
2. Team Administrator

1. PA to the Directors – Key Duties include:

• Proactively managing the MD’s, Directors’ and Company Secretary’s calendar;
• Organising meetings and booking meeting rooms / dial in facilities as required;
• Meet and greet external partners when they arrive on the floor and offer refreshments;
• Organising and processing expense claims;
• Organising and providing itineraries for travel (overseas and UK);
• Assisting in the coordination of workshops;
• Scheduling interview times and meeting rooms, dealing directly with candidates;
• Printing / scanning / gathering relevant materials for meetings;
• Responding to emails on behalf of the MD and Directors;
• Keeping timesheets up-to-date; and 
• Ad hoc duties as required.

2.  Team Administrator – Key Duties include:

• Supporting the Executive PA to the CEO in covering her work when she is on annual leave/off sick and other ad hoc duties as required;
• Supporting the Office Manager e.g. setting up new joiners with IT / welcome pack / tour of the office; ordering of stationary and weekly kitchen supplies; re-stocking drinks cans in fridges; helping with post distribution etc.
• Organising regular team lunches and keeping lunch list up to date with what has been ordered;
• Room bookings for other tenants in the building when required;
• Keeping the office presentable and tidy; and
• Any other ad hoc duties.

Essential

• Strong communicator and interpersonal skills- able to communicate appropriately to staff at all levels;
• Excellent oral and written communication skills;
• Strong IT skills (Google, MS Office);
• Can do attitude / willingness to be flexible;
• Self-motivated;
• Good organisational skills; and
• Attention to detail.

Date of posting: 27th October 2016

Close of Applications: 11th November 2016 at 9am

Interviews and assessment tasks will take place: Mid-November / End-November 2016

The Behavioural Insights Team is committed to a policy of Equal Employment Opportunity and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.