PA to CEO Global Fashion Brand

PA to CEO Global Fashion Brand

Permanent Role

Immediate start available

Salary to £35k + Bonus + Discounts + Benefits

London

A global and iconic fashion brand are seeking an experienced PA to support the Founder and CEO at their Head Office in London.

Working within a team of PA's you will manage everyday business and personal demands and provide full administrative support to the CEO.

Duties:

• First line oaf contact for the CEO

• Complete diary management, for both business and private needs
• General administrative duties - typing up of correspondence, maintenance of the paper and electronic filing systems, managing the post, ensuring the contact databases are up to date, compiling weekly moves of the Exec Board members
• Healthcare Management -for the whole family including routine appointments, prescriptions, medication and the management of the Health Insurance policy
• Dinner reservations and dinner parties; coordination of hospitality staff, guest requirements and product sourcing
• Management of all insurance policies; multiple property, vehicle and contents
• Assisting on philanthropic activity; events, correspondence, donations
• Management of all private staff and contractors - conveying all relevant information, acting as point of contact, recording all holiday and sick days, managing all petty cash expenses and company cards.
• Management of Payroll for private staff - feedback necessary information to personal payroll company to process monthly payroll, facilitate pension auto enrolment and make monthly salary and PAYE payments
• All business and personal travel arrangements for CEO and immediate family
• Management of CEO's properties in UK and Overseas
• Expenses - collating receipts and completing paperwork for petty cash, foreign currency and credit card statements for Founder and CEO in relation to the business
• Setting up and managing purchase orders for registered suppliers in relation to the business
• Expenses - managing the personal credit and debit cards for the CEO and related persons
• Wealth management - managing all UK and Overseas bank accounts, ensuring all income is received and accounts are funded accordingly.
• Payment runs - undertaking regular personal payment runs on behalf of the CEO, their family, wider businesses and various properties
• Assist personal tax and financial advisors with necessary due diligence in relation to investments, UK tax return and wealth and personal planning.

• Monitor CEO's emails
• Working in cohesion with other PA's to the Directors

• Support for organisation of Strategy Away sessions (travel, venue, equipment, accommodation, meals, typing up of agendas, minutes, etc)

The successful candidates will:

• Have extensive PA experience at CEO / C -Suite level, providing support on both a business and private level
• Be Computer literate in Outlook and Microsoft package
• Have experience of working within a team
• Have experience of staff management
• Possess excellent communication skills
• Have the ability to work with autonomy
• Possess excellent organisational and administrative skills with a keen eye for detail
• Have an outgoing personality
• Be Forward thinking - able to think ahead and second guess requirements and needs
• Have the ability to work under pressure, prioritise workload effectively and work on own initiative
• Operate with absolute discretion
• Have an interest in Fashion