Team Assistant

Firm Overview:

Cambridge Associates is a leading global investment firm.  We work with non-profit institutions, pension plans, and private clients to build investment portfolios that help them meet their philanthropic goals, pensioners’ obligations, or personal endeavors.  Our goal is to meet clients wherever they are in the investment process. We offer a variety of services to complement those needs, from acting as an outsourced investment office to providing access to our world-class digital research platform.  Committed to independence since our founding more than 40 years ago, we are motivated only by what is best for our clients.

Our clients trust the experience, leadership, and integrity of our investment professionals.  We have a global team of outstanding investment advisors and an extensive research platform to support them. With more than 1,200 employees in nine locations around the globe, we are constantly looking to discover new ideas for our clients’ portfolios. This extensive network helps us to identify and access the best global investment opportunities all over the world. 

Position Overview:

The Team Assistant will provide full administrative support to Pensions Team. They will also assist the Office Manager with smooth running of the office, provide cover during busy periods for the Reception desk and Print Room and during admin team absence.

Job Responsibilities:

• Provide administrative support to several Investment Directors which includes, but is not limited to:
  • Organize and manage Investment Directors’ calendars, contacts and emails
  • Answer/screen incoming calls and forward to relevant teams as appropriate
  • Arrange client and manager meetings and schedule conference rooms
  • Make travel arrangements using travel agency and Concur, including visas, passports and car bookings
  • Print exhibits, manager comments, manager quarterly letters, and factsheets
  • Perform clerical tasks such as typing letters, photocopying, printing and scanning, sending out mail,  creating PDF documents and mailing labels
  • Submit department’s out of pocket and corporate card expenses complete with project codes and receipts through expense system
  • Coordinate offsite filing and storage for department’s internal and external presentations in accordance with records retention policy
  • Provide cover to the Reception desk during busy times and Receptionist absence
  • Provide cover to the Print Room
  • Provide cover during admin team members’ absence
• Assist the Office Manager with the upkeep of office facilities
• Perform special projects and assume certain responsibilities as assigned by the Office Manager including but not limited to:
  • Assist with accounts payable, vendor invoices, and petty cash reconciliation
  • Organize travel for all London Investment Directors for the annual June conference in the US
  • Contributing in organising London wide events

Qualifications:

• Minimum of three years administrative experience preferred
• Intermediate level MS Word, Excel and PowerPoint is required. Experience with Adobe Acrobat and Microsoft Outlook is preferred
• Excellent writing and proofreading abilities are mandatory with an emphasis on accuracy, spelling, punctuation and grammar
• Ability to multi-task and prioritize multiple requests
• Excellent time management and organisational skills
• Excellent communication skills both written and oral
• We are looking for someone who has strong initiative, is eager to learn and is able to work independently while being a team player, who is adaptable and willing to help out with any other administrative tasks
• All candidates must be eligible to work in the UK