Part Time Team Administrator (2 days pw)

Fantastic 2 DAY PER WEEK  Team Administrator role supporting within the Training Department of this friendly and professional company within the health sector.  Based in the West End, they are looking for bright and capable candidate to temp with them on an ongoing basis and are flexible as to which two full days (Monday- Friday) that the successful applicant would like to work. Paying £11.50- 12.50 per hour plus holiday pay in addition on top.

This role has been created to support the growing department of Training and Development function in the EUMEA region and this position will act as a coordinator and administrative support role for the team.

Responsibilities include:

• Supporting the members of the extended team in administrative tasks, including but not limited to:
  • Team calendars
  • Department supplies
  • Contracts and Payments
  • Tracking Budgets
  • Department archive
  • Use of the in-house database
• Managing meeting room calendars and offsite meetings
• Planning and booking travel
• Arranging visas, transportation and accommodation for group meetings
• Reviewing and completing expenses forms through electronic expenses software

• Supporting and coordinating courses organised or facilitated by the Training Department
• This may include coordinating or block booking hotel rooms for delegates during the preparation phase for such courses
• Planning and booking/organising lunches/refreshments/dinner during training courses
• Loading approved Exam questions to online software; sending link to delegates, monitoring attempts/passes/fails and downloading, preparing and sending the outputs to Compliance Team
• Maintaining records on the system for all courses run and providing information to Compliance Team routinely and as requested
• Managing and liaising with third party training vendors
• Supporting new recruit orientation in the department

PERSONAL QUALITIES

The ideal candidate should have:

Strong organisational skills; the ability to work in a fast-paced environment: excellent communication skills; a “can-do” attitude; work with initiative and be willing to own projects and tasks.

This role will interact with and support the training and development of many levels of staff throughout Europe; so the ideal candidate should have a flexible approach

EXPERIENCE

High level of proficiency with Microsoft Office Suite is desired.

Experience in a similar team administrator role is necessary.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants.