PA-Property Company
- Recruiter
- ROC Recruitment
- Location
- England, London, West End
- Salary
- £30000 - £34000 per annum + Excellent Benefits
- Posted
- 24 Oct 2016
- Closes
- 21 Nov 2016
- Ref
- TR/10
- Contact
- Triona Rarden
- Job Title
- PA
- Industry Sector
- Property
- Contract Type
- Permanent
- Hours
- Full Time
Global property company based in the West-End is looking for an experienced Property PA to support a number of partners and ad hoc support to their team.
Full range of Secretarial/PA duties for four main Partners and other fee-earners in the team.
Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
Updating and managing schedules and running reports as directed by Partners.
Answering telephones for and on behalf of partners and fee-earners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible.
Copy typing up, and formatting, of reports.
Assisting the Partners by coordinating and recording business development activity within the department
Completing timesheets for the department on a monthly basis, entering these into the system.
Creating invoices and generating invoice numbers and billing guides from the firm's computerised invoicing system and keeping a record of invoices sent, chasing clients where necessary.
Dealing with incoming and outgoing mail.
General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence as and when necessary.
Key attributes and qualifications
Experience of the Property industry is helpful and having worked in a similar role in a similar sized organisation is essential.
Experience of proactively managing diaries of senior fee-earners.
Fast and accurate typing (60wpm+), combined with an advanced knowledge of Word, including tables. A sound knowledge of Excel, including utilising basic formulae.
Able to demonstrate excellent organisational skills, and prioritising workload is essential. Dealing with work delegated from several team members at once.
Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense.
Flexible, and able to adapt to change quickly. Self-motivated with a real desire to aid with smooth running of the office and deliver excellent customer service.
Good written/communication skills in dealing with clients and prospective clients, an ability to build a rapport with all contacts.
Excellent time keeping, and a willingness to work extra hours as and when necessary. Well-presented.
"Due to overwhelming add response we can only contact succesful candidates"
Full range of Secretarial/PA duties for four main Partners and other fee-earners in the team.
Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
Updating and managing schedules and running reports as directed by Partners.
Answering telephones for and on behalf of partners and fee-earners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible.
Copy typing up, and formatting, of reports.
Assisting the Partners by coordinating and recording business development activity within the department
Completing timesheets for the department on a monthly basis, entering these into the system.
Creating invoices and generating invoice numbers and billing guides from the firm's computerised invoicing system and keeping a record of invoices sent, chasing clients where necessary.
Dealing with incoming and outgoing mail.
General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence as and when necessary.
Key attributes and qualifications
Experience of the Property industry is helpful and having worked in a similar role in a similar sized organisation is essential.
Experience of proactively managing diaries of senior fee-earners.
Fast and accurate typing (60wpm+), combined with an advanced knowledge of Word, including tables. A sound knowledge of Excel, including utilising basic formulae.
Able to demonstrate excellent organisational skills, and prioritising workload is essential. Dealing with work delegated from several team members at once.
Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense.
Flexible, and able to adapt to change quickly. Self-motivated with a real desire to aid with smooth running of the office and deliver excellent customer service.
Good written/communication skills in dealing with clients and prospective clients, an ability to build a rapport with all contacts.
Excellent time keeping, and a willingness to work extra hours as and when necessary. Well-presented.
"Due to overwhelming add response we can only contact succesful candidates"
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