Team PA - Global Property - West End

Team PA
West End
£28,000 - £32,000

Our client, a global Property Consultancy company based in the heart of the West End, are looking for a Team PA who has gained experience within the property/construction arena. The sucessful candidate will be well presented, excellent communicator and be confident supporting multiple people.

The Role
Full range of Secretarial/PA duties for four main Partners and other fee-earners in the Development team as well as providing support across the whole team working closely with the support group. A degree of flexibility in assisting one another where possible is essential. 
Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required. 
Updating and managing schedules and running reports as directed by Partners. 
Answering telephones for and on behalf of partners and fee-earners, taking messages and passing to alternative team members as appropriate.
Dealing with internal and external queries wherever possible. 
Copy typing up, and formatting, of reports. 
Assisting the Partners by coordinating and recording business development activity within the department. Completing timesheets for the department on a monthly basis, entering these into the system.
Creating invoices and generating invoice numbers and billing guides from the firm’s computerized invoicing system and keeping a record of invoices sent, chasing clients where necessary.
Dealing with incoming and outgoing mail. 
General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence as and when necessary. 
Provide cover for the other support staff over holiday periods.

The Person

Experience of the Property industry is helpful and having worked in a similar role in a medium sized organisation is essential. 
Experience of proactively managing diaries of senior fee-earners. 
Fast and accurate typing (60wpm+), combined with an advanced knowledge of Word, including tables. A sound knowledge of Excel, including utilising basic formulae. 
Able to demonstrate excellent organisational skills, and prioritising workload is essential. Dealing with work delegated from several team members at once. 
Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense. 
Flexible, and able to adapt to change quickly. Self-motivated with a real desire to aid with smooth running of the office and deliver excellent customer service. 
Excellent eye for detail. 
Good written/communication skills in dealing with clients and prospective clients, an ability to build a rapport with all contacts. 


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