Team Assistant - FTC

Team Assistant – London – Investment – up to £35,000

Fixed Term Contract until August 2017

Do you like supporting a busy team?

Would you like to work for a professional and reputable company?

Do you have excellent administration and secretarial skills?

Are you available immediately?

Our client, a leading Global Investment Firm, is seeking an experienced Team Assistant to join one of their departments. The team requires a competent, proactive and enthusiastic person to organise and provide them with secretarial and administration support in a deal driven environment.  The team consists of a mixture of Senior Officers (Senior Vice Presidents & Vice Presidents) and Junior Officers (Assistant Vice Presidents & Associates).

Responsibilities

• Organising and managing business trips for individuals or groups of travellers in accordance with internal procedures.
• Organising internal meetings, booking meeting rooms using Meeting Planner and organising video and teleconferences.
• Printing large complex documents which need to be collated & circulated to all relevant parties in a timely manner before meetings.
• Organising and managing electronic diaries, across different time zones, using Outlook. Ensuring that the team calendar and relevant calendars are updated.
• Arranging meetings with external parties via video conferencing, and telephone. 
• Booking of restaurants and / or manage the provision of meals at meetings.
• Email management.
• Answering telephone calls.
• Manage the online expense accounts of the team.
• Working as part of a secretarial team to provide cover, and assistance for holidays or as required.
• Ad-hoc secretarial and administrative duties as required (filing, photocopying etc.)

Requirements:

• Working in a highly structured role that requires the individual to follow procedures and strict protocol.
• Happy to be in a busy role that encompasses a high degree of team support.
• Proactive, willing and flexible attitude.
• Ability to meet tight deadlines and manage workload.
• Ability to adapt quickly and be receptive to change.
• Good team player that is reliable & works with a high degree of accuracy.
• Professional attitude with good interpersonal skills.
• Proficiency in English language is required. A second language is useful but not essential.
• Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel & Outlook. 
• Training for in-house online approval systems for travel, approvals and expenses will be provided.

Please email your CV to Smita Dwyer!

Due to the high level of response received, only shortlisted candidates will be contacted.