Float Assistant

A leading investment management firm based in the West End are looking for a professional and dynamic float assistant to join their ever growing London office and support a large team of investment professionals and managers.

This role is a fantastic opportunity for an assistant who is looking for the next step in their career and looking for a chance to develop and further their skills. In order to apply for this role all candidates must have previous banking/financial services experience.

This is an ongoing position with the potential to go permanent for the right person; this Float Assistant position will be looking to pay between £16 - £18 per hour.

Responsibilities

• Diary management, answering telephone calls and responding to requests
• Maintaining executives' schedules
• Daily report compilation/distribution
• Travel arrangements, itinerary preparation
• Research and other special projects as assigned by managers
• Maintenance of the CRM database
• Support with the preparation of marketing and sales material for client meetings
• Contact management: maintaining the MD's contacts in a consistent format - proactively organizing and maintaining a good information retrieval system
• Point of contact: meet and greet clients and visitors as well as screening and redirecting telephone calls, responding on the MD's behalf wherever possible.
• Meeting preparation: ensure the MD is fully briefed for all meetings with the relevant correspondence/paperwork. Open up conference call bridges/VCs and ensure meeting rooms are prepared ahead of schedule
• Coordination of travel bookings: flights, trains, visas and hotel accommodation. Ensuring that the traveller has all relevant information required:
  • Comprehensive travel/meeting itineraries
  • Hotel and flight confirmations
  • Taxi bookings
  • Up-to-date travel information
• Expenses: submitting the MD's expenses though the firm's Concur system
• Admin: photocopying, filing, scanning, mailings, devising and maintaining office systems etc

This position requires a highly organised and flexible individual to work in a fast-paced environment managing a consistent high volume of work.

Requirements

• Excellent attention to detail
• Time-keeping and flexibility
• Strong communication skills, both verbal and written
• Ability to prioritize tasks and workload
• Ability to work effectively with senior executives
• Strong project and time management skills
• Positive, proactive approach with the ability work in a professional manner
• Possess the ability to think outside the box, being one step ahead whilst working collaboratively with the team
• Act as back-up to other assistants in times of absences
• Work discretely, professionally and calmly

• Experience of working at senior executive level and in a fast paced environment
• Knowledge of the financial services sector with a clear understanding of the industry
• Proactively planning schedules and itineraries to take into account multi-time zones, conflicting calendars etc.
• Ability to reconcile AMEX and FX differences
• Advanced-level skills in Microsoft Outlook, Word and Excel
• Knowledge of Concur and CRM preferable but not essential

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.