PA to Chief Financial Officer

A pioneering investment bank requires an experienced PA to support their Chief Finance Officer on a 1:1 basis

Key Responsibilities

• Full administrative support for the CFO including inbox management, diary management, and travel arrangements giving consideration to the Corporate Calendar;
• Management of CFO's attendance at various committees, including preparation of papers, monitoring of minutes, monitoring of actions and their progress;
• Accurate and timely minute taking for meetings chaired by the CFO including tracking of and follow-up on actions;
• Implementing and maintaining an efficient and effective document management system for the CFO, ensuring regular and frequent audit and update;
• Drafting / amending documents and PowerPoint presentations as and when required;
• Managing / maintaining weekly meetings with direct reports including tracking actions and the appraisal process;
• Managing a repository of all key documents / actions for key CFO projects;
• Managing a signing register for the CFO ensuring all documents that require the CFO sign-off are correctly supported and recording any such sign-offs.
• Maintaining clear desk policy for the CFO.
• Planning, updating and tracking a detailed Learning and Development log for the CFO including ensuring all professional memberships are renewed and CPD requirements are met.
• Making any decisions on expenditure with all due prudence and with all relevant authorisations in place;
• Managing the expenses of the CFO, including processing expense claims and general administration;
• Managing the relationship with the Bank's corporate card provider and liaising with Finance Department;
• Managing the Bank's FX Petty Cash.

Skills and Experience

• Experience of supporting up to Director level within financial services is essential;
• Advanced knowledge of all Microsoft Office applications, especially PowerPoint;
• Excellent communication skills at all levels;
• Proactive approach and ability to use initiative;
• Confident character, able to adapt in demanding circumstances;
• Excellent attention to detail;
• Must be innovative, providing solutions which are appropriate for the business and fit for purpose.

If you possess the relevant skills and experience, please submit your CV today