EA to COO

An opportunity has arisen for a secretary to provide full secretarial and executive assistant support to the Chief Operating Officer at well respected Asset Manager based in the City of London.

All candidates applying for this role MUST have proven experience supporting at Board Level within financial services.

This is a contract opportunity and is looking to pay the right candidate a salary of up to £40k.

Key Responsibilities:

• Extensive diary management - Proactively manage daily diary arrangements - booking rooms/catering for meetings
• Co-ordinating travel between meetings - Ensuring Chief Operating Officer has required papers and is on time for all meetings
• Monitor e-mail inbox, and manage telephone and all other correspondence on behalf of above in an efficient and professional manner. Respond to enquiries where possible, direct calls and emails to the appropriate persons. Chase and help in closing off actions as directed by the Chief Operating Officer
• Be the first point of contact for the Chief Operating Officer when he is out of the office
• Draft correspondence and send on behalf of Chief Operating Officer where required
• Maintain filing system electronically and in Outlook folders
• Take minutes at internal or external meetings
• Prepare and amend Microsoft PowerPoint presentations, as required
• Arrange international travel as required. This will include the organisation of detailed travel itineraries, booking accommodation, rail, etc
• Maintain confidentiality at all times
• Provide general administration to the team including telephone cover during core office hours, arranging meetings and booking meeting rooms
• Assist with the organisation of away-days and team building exercises

Knowledge and Experience required:

• Proven experience in a similar role
• Ability to work on own initiative and work well under pressure
• Excellent time management and prioritisation skills
• Strong organisational skills and attention to detail
• Minute taking skills (short hand an advantage)
• Strong typing skills
• Excellent verbal and written communications skills
• Dictation skills desirable
• Team player with positive and proactive "can do" attitude
• MS office experience essential (Outlook, Word, PowerPoint, Excel)

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.