Team Assistant - Legal and Compliance

A large investment banking client of mine based in Canary Wharf are looking for a Team Assistant to come on board and provide a high level of support within the Legal and Compliance team.

This is an ongoing contract position and is looking to pay the chosen candidate an hourly rate of up to £20 per hour

Secretarial Support Duties

• Pro-active diary management, dealing with constantly changing schedules, prioritising time-sensitive tasks and meetings, pre-empting conflicting requests and acting as the main point of contact for all requests
• Provide full telephone coverage including responding to and dealing with enquires and fielding calls
• Processing expenses and payment of vendor invoices
• Typing of correspondence with excellent attention to detail, including but not limited to the preparation of PowerPoint presentations and drafting routine correspondence
• Processing incoming/outgoing mail, ensuring all post is dealt with quickly and efficiently
• Assist team with filing and archiving; think through filing process for easy retrieval
• Some travel management including the booking and coordination of business travel
• Provide adhoc coverage within wider Admin team when needed

Administrative Duties

• Manage and coordinate invoice process flow
• Coordinate Compliance Training, including tracking attendance and managing logistics
• Manage and maintain data in SharePoint sites
• Managing/tracking/logging and reporting attendance via excel and internal systems
• Submitting monthly bulletin points for team
• Uploading updated Policies

Skills Required

• Advanced Microsoft Word and PowerPoint skills
• Intermediate Excel
• SharePoint knowledge
• Excellent attention to detail
• Excellent organisational skills
• Proactive diary management skills
• Ability to multi-task

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.