Personal Assistant

A boutique Investment Management firm based in the West End are actively recruiting for a Personal Assistant to support the Managing Partner. This a newly created position in order to support a rapidly growing team.

The successful candidate needs to be a fast learner, organised and proactive in their approach to working in a busy and demanding team and able to manage several tasks and deadlines at the same time.

This is a permanent position looking to pay up to £45k depending on experience and background. This client does require all CVs to have previous financial services/professional services experience.

Accountabilities:

• General organisation to ensure smooth running of the team
• Distributing and dealing with the incoming team post and ensuring efficient dispatch of outgoing team mail
• Diary management arranging internal and external meetings and conference calls; travel arrangements, expenses
• Liaison with external Property Managers and other clients/agents on behalf of the Asset Managers.
• Extensive finalising and formatting of documents, reports and presentations and liaising with print room
• Recording the team's holiday and absence and producing the monthly absence report
• Maintaining and updating Retail Team documents and databases.
• Provide general secretarial assistance, often under pressure, to include:
• General typing, i.e. letters/reports/memos etc
• Drafting correspondence
• Accurate message taking
• Filing/Photocopying/Archiving
• Supporting other team secretaries when required
• Organising of Team attendance at external industry and company events attended by or hosted by the Retail Team

Required Qualifications & Experience:

• Advanced MS Word/Excel/PowerPoint/Outlook. - this is mandatory!
• A robust outgoing personality: mature, easy going and unflappable.
• Able to retain a sense of humour when plans change at short notice.
• Enthusiastic and committed approach to work
• Team player with strong interpersonal skills, who deals effectively with colleagues and clients at all levels, treating all with respect
• Is identified and respected as a senior resource and key contributor
• The ability to think proactively, i.e. shows initiative in taking action and responding appropriately
• Able to work independently with minimal supervision
• Flexibility to handle changing priorities and projects
• Understands and appreciates the importance of using discretion i.e. is sensitive to the confidential nature of some of the work and acts appropriately
• Excellent attention to detail
• Accurate typing skills (audio/copy). Typing speed 60wpm, minimum
• Excellent written and spoken communication skills
• Some analytical ability is required in order to gather & summarise data for reports & to find solutions to various administrative issues

Morgan McKinley is acting as an Employment Agency in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.