Private Travelling PA to UHNW Couple

Our client is looking for an exceptional private PA capable of supporting at the highest level. This is a position that will only suit someone with no outside commitments who is free for global travel for long periods of time, at the drop of a hat. You must have had at least 5 years’ experience supporting a HNW/UHNW in a private capacity. Make no mistake, this will be a 24/7 commitment, but you will be rewarded financially and gain experience in a unique environment.

Hours: 24/7, six days a week when travelling with Principal. When a free day cannot be afforded to you, you will be compensated with time off at a different date or in other ways

Location: International; homes are located in United States and Europe

Salary: Dependent upon abilities and qualifications of the candidate.

Start Date: ASAP

Interviewing: ASAP

Languages: Excellent written and spoken English is essential and ideally at least one other European language

Special notes: Absolute confidentiality will be maintained

Due to the sensitive nature of the position there will be a thorough background check on the candidate.

Responsibilities include, but not limited to:

• Travel, wherever needed, with or without Principals and assist them in arranging all their needs.
• Travel in Advance to various homes to ensure that the homes are in running order including: personnel have the necessary uniforms and are clean and tidy; personnel have performed their duties; maintenance has occurred and everything is in working order; market lists for cleaning supplies as well as food and beverage are prepared, bought and stocked; also follow up during her stay to ensure the house is fully stocked and within the pre-established budget; arrange menus with cooks as per her instructions and follow up during her stay; check exterior gardens, flowers, potted plants;
• Check all clothing closets to ensure the clothes are properly pressed, clean, dusted and if anything is not, correct it.
• Take dictation and prepare; personal letters, thank you notes, market and shopping list as per Principal’s requests; review expense budgets, update central directory with LA office.
• Help organize with Principal’s social events, dinner parties, large gathering and special occasions
• Personal shopping on her behalf: supervise and coordinate with the responsible person of each residence in carrying out Principal’s instructions and follow-up reporting on a weekly basis
• Plan and coordinate together with Principal her activities and ensure her appointments are confirmed
• During Principal’s stay supervise, together with the responsible person at each of the properties, that the personnel are performing her wishes; report back any anomalies;
• Prepare and coordinate the clothing, beauty supplies and office supplies for packing and pack the luggage required; coordinate well in advance with the responsible party at the destination all necessary elements for arrival
• In the event of a hotel, coordinate with the concierge to arrange whatever is needed as per Principal’s requests
• Be organized, precise and orderly in filing and in the manner in which to keep and present information
• Personal representative of the Principal
• Walk around the properties and personally check, if something is wrong have it corrected
• Follow Principal’s instructions for the care of her 2 dogs – supervise and ensure that dogs are always attended to, properly fed and that their medications are administrated correctly and on time.
• Travel with the 2 dogs with or without Principal, at her request

Candidates must be / have:

• Familiar with care for, and packing and unpacking fine clothing.
• High degree of confidentiality and sense of privacy
• Diplomatic and empathetic in your dealings with other staff
• Proactive and attentive
• Personable with an upbeat cheerful personality
• Tolerant and able to take criticism when applied
• Always clean, tidy and impeccably presented
• Excellent written and spoken English
• Able to adapt to different working environments and to deal with people of different nationalities and cultures
• Excellent telephone manners; show excellent communication skills and ability to command with respect and treat people as you want to be treated; and get the results needed

Benefits:

• Statutory holiday
• Statutory sickness
• Proper International Medical Insurance will be provided
• Vacation time will be mutually agreed with a 30 calendar days per year

IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

• Detail your relevant experience in a cover letter and include this on an up to date CV
• Quote your required salary
• Let us know your availability for interview and when you could start
• If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.