Corporate Receptionist

Location
City Of London
Salary
£12 per hour
Posted
18 Oct 2016
Closes
01 Nov 2016
Ref
TT200920167
Contact
temps team
Job Title
Receptionist
Industry Sector
Banking / Finance
Contract Type
Contract
Hours
Full Time
Corporate Receptionist- City-Financial Services £23,000 - £25,000 + Benefits


THE COMPANY:


My client is a provider of independent financial advice and an independent investment management service to private clients and small to medium sized enterprises. They are looking for a corporate receptionist on a 3 month contract.
THE ROLE: 

Responsibilities and Accountabilities

  • Based on reception; to answer all internal and external telephone calls in an efficient and courteous manner.
  • Meet and greet clients, offer beverages and newspapers.
  • Manage meeting room diary.
  • Providing beverages and ordering catering for on site meetings.
  • Deal with collections and deliveries, distribute as required.
  • Arrange couriers and taxis.
  • Arranging travel for staff.
  • Assist with daily queries, both internal and external.
  • Maintain standards of all front of house and client facing areas ensuring meeting rooms are presentable immediately before and after meetings.
  • Assist with the archiving of client files; requesting files, creating new files on the computerised system, returning files.
  • Sorting incoming post
  • Processing unallocated post
  • Franking outgoing post
  • Order stationery for the office.
  • Responsible for office equipment, fax, printers, copier and franking machine.
  • Support the Facilities team by assisting with ad hoc duties as requested and dealing with local minor service contract providers over local issues or sourcing local suppliers etc
  • Other ad hoc duties to support the office to include typing, preparing presentations, binding reports, assisting with mailings etc.
  • Make suggestions where improvements could be made and report any issues to your Supervisor.
  • Undertake a proactive role within the office to ensure the smooth running of that office and facilities within it.
  • Work in an organised manner, keeping the work area tidy in line with company written standards.
  • This role requires candidates to be immaculately presented, to have excellent customer service skills and to work to very high standards within their remit.
 

THE PERSON: 

For this position it is essential candidates have a stable work history and have been working within a Financial Services provider.

Skills and Qualifications
  • Customer Service
  • First class client facing skills.
  • Ability to communicate with people at all levels confidently and professionally.
  • Polite and articulate with a polished and professional approach.
  • Enthusiastic and approachable.
  • Excellent attention to detail.
  • Strong IT skills
  • Develops positive relationships with colleagues, internal and external customers. 
  • Self motivated and resilient.
  • Uses own initiative.
  • Knowledge & Experience:
  • Experience in a similar reception role in a corporate environment, with extensive switchboard experience and good IT skills.
  • Experience in the Financial and Wealth Management field would be extremely beneficial.