London (Central), London (Greater)
18 Oct 2016
19 Oct 2016
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

Knightsbridge based Global Investment Management firm are looking for a polished, experienced and professional Receptionist. You'll need to have exceptional organisational skills, extensive experience in front of house support within professional services and the ability to manage several tasks at once.


  • To work as a team with one other receptionist to provide an efficient front of house service, greeting clients and employees
  • To answer the switchboard for all incoming calls and to distribute messages accordingly.
  • To assist in the management of meeting rooms and diaries, ensuring no duplications or overlaps and that cancelled meetings are reflected in the diary.
  • Clear up/Set up 3rd and 5th floor meeting rooms at the start and end of every day.
  • Take responsibility for the 5th floor meeting rooms ensuring there is a supply of refreshments and are tidy and presentable at all times and that guests are provided with drinks.
  • Unpack water supplies and ensure 5th floor supplies fridge is stocked and glasses are available.
  • Distribute courier packages.
  • Distribute post and newspapers, and take outgoing post to local post office.
  • Share responsibility for picking up monthly birthday cake and birthday cards order from supplier.
  • Responsible for company stationery supplies and managing the company stationery account.
  • Ensure the stationery areas are tidy and well stocked at all times on both 3rd and 5th floors.
  • To assist with ad-hoc printing, filing, archiving, as and when required.
  • Set up video conference unit on 3rd and 5th floor as and when required.
  • Share responsibility for ordering business cards for new and existing employees.
  • Update internal telephone lists and contacts in outlook public folders.
  • To provide support for the administration team when needed.
  • Flexibility required with hours when other Receptionist is away


  • Previous front of house experience gained within professional services
  • Previous exposure to basic administration tasks
  • Ability to juggle several tasks at once
  • Ability to stay calm under pressure
  • Friendly, approachable manner
  • Flexible
  • Strong Microsoft office suite skills (Word, Excel, Power point)
  • This is a temporary role looking to go permanent